Operations

Delivery Discrepancy Report

Formalize a complaint about a short or damaged delivery.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for formalize a complaint about a short or damaged delivery.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a specialist consultant.

**Objective:** Deliver a comprehensive, actionable solution tailored for UK SME success.

Here is the improved business prompt template, maintaining the exact structure while enhancing clarity, persuasiveness, and focus on desired results:

**Improved Prompt Template:**

"Our recent shipment has a critical discrepancy: the supplier delivered **[Received | number] units** when **[Ordered | number] units** were formally ordered, and **[Damaged | number] of these received units are unacceptable/damaged**. Draft a formal, assertive **'Discrepancy and Inventory Adjustment Report'** email. This communication must clearly itemize the shortage and the quality failures, reference attached photographic evidence (implied action), and unequivocally state our immediate payment contingency: **payment will be strictly limited to the verified quantity of good, conforming units until the full reconciliation and resolution of this deficit is achieved.**"

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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