Operations

The SOP Generator (from Messy Notes)

Turn your rough scribbles or transcripts into a professional Standard Operating Procedure.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for turn your rough scribbles or transcripts into a professional standard operating procedure.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a specialist consultant.

Here is the enhanced template, optimized for clarity, persuasiveness, and maximizing the likelihood of a high-quality SOP output, while strictly maintaining the original structure and variables:

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**Objective:** I need to efficiently delegate a critical, repeatable task to a newly onboarded freelancer or Virtual Assistant (VA).

**My Current Process Input:** [Paste Rough Notes | textarea]

**Action Request:** Transform the input above into a crystal-clear, actionable, and professional Standard Operating Procedure (SOP) that minimizes ambiguity and training time.

**Required SOP Structure (Strict Adherence):**
1. **The Ultimate Goal:** (A concise statement defining the task's intended business outcome.)
2. **Prerequisites & Tool Stack:** (A precise list of all necessary software, logins, and resources required to execute the procedure.)
3. **Step-by-Step Execution Guide:** (Detailed, sequential instructions, clearly numbered 1, 2, 3, etc., written in direct, active voice.)
4. **Verified 'Definition of Done' (DoD):** (A final checklist of verifiable criteria that must *all* be met for the task to be considered 100% complete and ready for final review.)

**Output Format:** Deliver the final SOP using clean, standard Markdown formatting for immediate copy-pasting into documentation systems.

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How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.