Service
Scope Creep Pushback Email
Politely tell a client that their new request will cost extra money.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for politely tell a client that their new request will cost extra money.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a specialist consultant. **Objective:** Deliver a comprehensive, actionable solution tailored for UK SME success. Here is the improved business prompt template, maintaining the exact structure and variables while enhancing clarity, persuasiveness, and expected results: **My valued client, [Client Name | text], has formally requested [New Request | text].** **It is important to note that this specific requirement falls outside the defined parameters of our existing agreement.** **Draft a comprehensive email communication that achieves the following objectives:** 1. **Acknowledge and validate the request enthusiastically**, demonstrating a commitment to their success. 2. **Clearly and politely articulate** that the request constitutes out-of-scope work, referencing the original agreement structure if necessary. 3. **Present the precise, justified quote** for successfully executing this additional scope: [Extra Cost | text]. 4. **Secure explicit written approval** to commence work on this new deliverable immediately upon confirmation. **Tone Mandate:** Professional, transparent, equitable, and decisively action-oriented.
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.