Legal

Board Meeting Minutes Generator

Formalize notes from a director's meeting for legal records.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for formalize notes from a director's meeting for legal records.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a specialist consultant.

Here is the enhanced business prompt template:

**Objective:** To transform raw internal discussion points into a professional, legally defensible corporate record.

**Input:** I have raw, unfiltered notes taken during a recent Board Meeting: [Paste Notes | textarea].

**Task:** Systematically structure and formalize these raw notes into official, legally compliant **Board Minutes**.

**Required Structure (Strict Adherence):**
1. **Contextual Header:** Precise recording of the official Time, Date, Location, and a definitive list of all Attendees present.
2. **Procedural Confirmation:** Explicit declaration confirming that the necessary Quorum was officially present and verified at the meeting's commencement.
3. **Formalized Decisions:** Clearly delineate every decision reached using mandatory formal resolution phrasing (e.g., "IT WAS RESOLVED THAT...").
4. **Transparency Record:** Detail any recorded dissent, objections, or votes cast against any passed resolution.
5. **Authorization Seal:** A dedicated section formatted for the official Sign-off and endorsement by the Chairperson.

**Tone & Style Mandate:** The final output must maintain a **strictly legal, highly formal, and uncompromisingly professional** tone suitable for statutory filing and governance review.

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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