Spreadsheets
Staff Shift Rota & Cost Calculator
Plan weekly shifts and instantly calculate total wage costs.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for plan weekly shifts and instantly calculate total wage costs.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a specialist consultant. **Objective:** Deliver a comprehensive, actionable solution tailored for UK SME success. Here is the improved business prompt template, maintaining the exact structure and variables while maximizing clarity, persuasiveness, and expected results: I require a highly functional and compliant **'Weekly Staff Rota'** spreadsheet solution for **[Number of Staff | number]** employees. **Essential Columns (Must be Present and Labeled Precisely):** Staff Name, Mon, Tue, Wed, Thu, Fri, Sat, Sun, Total Hours, Estimated Cost. **Specific Tasks (Actionable Requirements):** 1. **Structure Definition:** Precisely lay out the required column headers and establish the optimal cell structure for data entry and calculation. 2. **Total Hours Formula:** Provide the exact, robust formula to accurately sum the working hours across the entire seven-day week for each staff member. 3. **Cost Calculation Formula:** Provide the exact formula to dynamically calculate the 'Estimated Cost' for each staff member, utilizing a fixed hourly rate of **[Hourly Rate | text]**. *(Crucially, assume the static hourly rate is accessible or input in a designated cell, and reference this clearly in the formula explanation.)* **Mandatory Contextual Constraint:** The final output and structure must be designed with strict adherence to **UK Working Time Directive compliance** (e.g., facilitating easy identification of maximum weekly hours if necessary).
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.