Spreadsheets
HMRC Mileage Log
Track business travel to claim tax relief compliantly.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for track business travel to claim tax relief compliantly.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a specialist consultant. Here is the enhanced business prompt template, maintaining the exact structure and variables: **Objective:** Generate a meticulously structured and HMRC-compliant 'Mileage Log' spreadsheet template specifically designed for optimizing UK tax claims. **Essential Columns (As mandated by HMRC compliance standards):** Date, Journey Start Location, Journey End Location, Detailed Purpose of Trip, Verified Miles Traveled, Final Claimable Amount (£). **Action Required:** 1. **Structure & Design:** Precisely lay out the five required input columns and the final calculation column, ensuring clear labeling for audit readiness. 2. **Calculation Protocol:** Provide the exact spreadsheet formula to automatically calculate the 'Final Claimable Amount (£)'. Utilize the current simplified HMRC rate (45p per mile) for immediate calculation, but **Crucially, include a prominently placed explanatory note** advising the user about the 10,000-mile threshold for rate adjustments (45p up to 10k, 25p thereafter) to ensure future compliance integrity.
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.