Spreadsheets
Event Budget Planner
Manage the costs of a company event or launch.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for manage the costs of a company event or launch.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a specialist consultant. Here is the improved, maximally effective business prompt template, maintaining the exact structure and variables: **Objective:** I am planning a **[Event Type | text]** for **[Number of Guests | number]** people. **Deliverable:** Generate a robust, actionable Budget Planner spreadsheet structure designed for high-precision financial tracking. **Mandatory Categories to Include:** Venue, Food/Drink, AV/Tech, Marketing, Staff, Contingency. **Execution Requirements:** 1. Detail specific, high-relevance line items under each category essential for this **[Event Type]**. 2. Provide the precise, ready-to-use formula to calculate the critical **'Cost Per Head'** metric (Total Budgeted Cost / **[Number of Guests]**). 3. Incorporate a dedicated **'Paid?'** checkbox column for streamlined vendor management and payment tracking.
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.