Spreadsheets

SaaS Subscription Tracker

Track all your software subscriptions to identify waste.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for track all your software subscriptions to identify waste.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a specialist consultant.

Here is the enhanced business prompt template, optimized for clarity, persuasiveness, and results, while maintaining the exact structure and variables:

**Objective:** **Establish a centralized, actionable dashboard to rigorously manage and optimize all recurring software/SaaS expenditures.**

**Required Data Structure (Columns):** Tool Name, Category (e.g., Marketing, Development, Operations), Monthly Cost (Local Currency), Annual Cost (Calculated Formula), Renewal Date (YYYY-MM-DD), Used By (Team/Individual), 'Essential?' (Must be 'Yes' or 'No').

**Deliverables & Actions:**
1. **Precise Table Blueprint:** Construct the table layout using the exact column headers specified above.
2. **Automated Calculation:** Provide the precise, universally applicable spreadsheet formula to instantly convert the **Monthly Cost** input into the corresponding **Annual Cost** figure (e.g., assuming 12 months).
3. **Proactive Cost Alerting:** Implement a clear **Conditional Formatting rule** that automatically flags and highlights any entry in the **Monthly Cost** column as **Red** if the value exceeds £50 (or equivalent benchmark currency), signaling an immediate review candidate.

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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