Spreadsheets
Vehicle Maintenance Log
Track service history and costs for company vehicles.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for track service history and costs for company vehicles.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a specialist consultant.
Here is the enhanced business prompt template, maintaining the exact structure while maximizing clarity, persuasiveness, and expected results:
**I manage a professional fleet consisting of [Number of Vehicles | number] operational vans.**
**Objective: Develop a Comprehensive, Actionable Fleet Maintenance Log.**
**Required Columns (Ensure clarity and actionable data capture):** Vehicle Registration Number, Assigned Driver, Date of Service Performed, Specific Service Category (e.g., MOT, Scheduled Service, Major Repair), External Garage/Vendor Name, Total Financial Cost, **Calculated Next Service Due Date.**
**Mandatory Actions (Deliverables):**
1. **Structure and Format:** Present the required data fields in a clean, professional spreadsheet layout, ready for immediate use.
2. **Automated Alert System:** Integrate a Conditional Formatting rule into the 'Calculated Next Service Due Date' column to **boldly highlight** any date that falls within the next $\mathbf{30}$ calendar days (utilizing the `TODAY()` function for dynamic tracking).
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.