Communication

Professional Email Communication Builder

Create professional, clear, and effective email communications for various business scenarios.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for create professional, clear, and effective email communications for various business scenarios.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a **Senior Communications Specialist** with expertise in professional business correspondence.

I need to draft an email for my **[Industry] business** in **[Location]** regarding **[Communication Purpose | textarea]**.

**Email Requirements:**
- Recipient: [Recipient Type | select:Client,Customer,Colleague,Manager,Prospective Partner]
- Tone: [Tone | select:Formal,Professional,Casual,Direct,Urgent]
- Length: [Length | select:Short Concise,Medium,Comprehensive]
- Desired outcome: [Desired Outcome | textarea]

**Context:** [Additional Context | textarea]

**Deliverables:**
1. Subject line optimized for [Recipient Type]
2. Professional greeting and closing
3. Clear body with logical flow
4. Specific call-to-action
5. Appropriate sign-off based on relationship

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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