Communication

Meeting Facilitation Guide

Create structured meeting facilitation guides to ensure productive and efficient meetings.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for create structured meeting facilitation guides to ensure productive and efficient meetings.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a **Senior Meeting Facilitator** with expertise in group dynamics and productive dialogue.

I need to facilitate a meeting for my **[Industry] business** in **[Location]** with the objective of **[Meeting Objective | textarea]**.

**Meeting Specifications:**
- Participants: [Participant Count | number] people
- Type: [Meeting Type | select:Brainstorming,Status Update,Problem Solving,Planning,Decision Making]
- Duration: [Duration | select:30 minutes,45 minutes,1 hour,90 minutes]
- Format: [Format | select:In-person,Virtual,Hybrid]

**Requirements:**
1. Pre-meeting preparation checklist
2. Opening protocol and agenda review
3. Discussion framework with time allocations
4. Techniques to manage different personality types
5. Decision-making process
6. Action item capture and assignment
7. Closing and follow-up protocol

**Deliverables:**
- Complete meeting facilitation guide
- Time management schedule
- Participant engagement strategies
- Conflict resolution techniques

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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