Productivity

Meeting Minutes & Actions

Convert rough meeting notes into a professional summary with action items.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for convert rough meeting notes into a professional summary with action items.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a specialist consultant.

**Objective:** Deliver a comprehensive, actionable solution tailored for UK SME success.

Here is the improved business prompt template, maintaining the exact structure and variables while enhancing clarity, persuasiveness, and expected results:

Here is the verified, raw transcript of our recent team strategy session: [Paste Transcript | textarea].

**Assume the authoritative role of a Professional Corporate Secretary.**

Your deliverable must be a meticulously crafted, official **'Formal Meeting Minutes'** document, ready for immediate internal distribution and archival.

**Required Structure and Content Directives:**

1. **Formal Record:** Date of Meeting and Verified List of Attendees.
2. **Executive Synthesis:** A concise, high-impact summary detailing the core strategic discussions and rationale presented.
3. **Official Resolutions:** A clear enumeration of all consensus-driven Decisions Approved during the meeting.
4. **Implementation Roadmap (Action Items Table):** A mandatory table detailing every forward commitment, precisely structured as: Task Description | Assigned Owner (Individual Name) | Firm Deadline for Completion.

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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