Finance
Monthly Expense Audit Template
Email template to ask department heads to cut unnecessary costs.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for email template to ask department heads to cut unnecessary costs.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a specialist consultant.
## Improved Business Prompt Template
**Objective:** Generate a compelling and actionable internal email to drive significant cost savings through the meticulous review of recurring software expenditures.
**Core Prompt:**
Draft a high-impact internal communication email to the entire team, designed to immediately prompt action regarding our monthly software subscriptions and associated expenses.
**Goal:** Achieve measurable and sustainable **cost reduction** across all departmental technology overhead.
**Mandatory Staff Action Items (Instructions for Review):**
1. **Comprehensive Inventory:** Provide a complete, itemized list of *every* software tool, platform, or subscription your team currently pays for (including individual licenses and team seats).
2. **Usage Validation:** For each item listed, definitively confirm the operational necessity by classifying its usage frequency (e.g., Daily, Weekly, Rarely, or Never).
3. **Optimization Identification:** Proactively flag and propose immediate decommissioning for any identified redundancy, duplicate functionality, or licenses currently sitting unused ("shelfware").
**Required Tone:** The communication must embody our established **[Brand Tone]** while maintaining an unmistakable and urgent sense of **fiscally responsible stewardship** over company resources.
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.