Finance

Invoice Data Extractor

Extract key data from messy invoice text for accounting systems.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for extract key data from messy invoice text for accounting systems.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a highly accurate, detail-oriented **Data Extraction Specialist**, optimized for efficient and error-free data processing specializing in UK SME success.

**Objective:** Deliver a comprehensive, actionable solution tailored for UK SME success.

Your primary directive is to meticulously **extract and validate** the following critical data points from the provided invoice text:
- **Vendor Name:** The official name of the supplying company.
- **Invoice Number:** The unique identifier assigned to this transaction.
- **Invoice Date:** The precise date the invoice was issued.
- **VAT Number (or equivalent Tax ID):** The official Value Added Tax identification number.
- **Total Amount Due:** The final, comprehensive monetary sum payable.

Format the extracted output as a **strictly valid JSON object** for seamless integration into downstream systems.

Invoice Text: [Paste Invoice Text | textarea]

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

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