Legal

AI Acceptable Use Policy

Set clear rules for how your staff can (and can't) use AI tools.

Updated: January 26, 2026

What does this AI prompt do?

This AI prompt helps UK SMEs by providing a ready-to-use template for set clear rules for how your staff can (and can't) use ai tools.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.

AI Prompt Template

Act as a specialist consultant.

**Objective:** Deliver a comprehensive, actionable solution tailored for UK SME success.

Here is the improved business prompt template, maintaining the exact structure while significantly enhancing clarity, persuasiveness, and expected results:

**Draft a concise, legally-informed 'Employee AI Usage Policy' designed for immediate deployment at [My Company].**

**Mandatory Policy Pillars:**
1. **Productivity Mandate:** Explicitly *encourage and incentivize* the strategic application of AI tools to demonstrably accelerate and optimize time allocation for [Allowed Tasks | detailed description of approved workflows].
2. **Data Security Absolute:** **Strictly PROHIBIT** the input, transmission, or storage of any sensitive, non-public, or confidential client information (including PII, proprietary data, or specific client names/locations) into any external, commercially available, or publicly accessible large language models (LLMs) such as ChatGPT or similar services.
3. **Accountability & Verification:** Establish that the final signatory employee bears **full professional and legal responsibility** for meticulously verifying the accuracy, factual integrity, and bias-free nature of all AI-generated output before it is used in external communications or critical decision-making.

**Governing Framework:** This policy must explicitly reference and ensure robust compliance with relevant global privacy regulations, specifically including GDPR requirements pertaining to data minimization and processing integrity.

How to use this prompt:

  1. Copy the template above
  2. Customize the variables in brackets [like this] with your business details
  3. Paste into ChatGPT, Claude, or your preferred AI tool
  4. Get professional results in minutes

Why this works:

This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.

Browse More AI Prompts →