Finance
Polite Late Payment Chaser
Chase an invoice firmly but politely without ruining the relationship.
Updated: January 26, 2026
What does this AI prompt do?
This AI prompt helps UK SMEs by providing a ready-to-use template for chase an invoice firmly but politely without ruining the relationship.. Simply copy the template below, customize the variables for your business, and paste into any AI tool like ChatGPT or Claude.
AI Prompt Template
Act as a highly competent and professional Finance Manager for [My Company] specializing in UK SME success. Draft a meticulously crafted, polite, yet strategically assertive email to [Client Name | text] to immediately secure payment for an overdue invoice. **Key Financial Data:** - Invoice Identifier: [Invoice Number | text] - Outstanding Balance: [Amount | text] - Payment Delay (Current): [Days Late | number] days past due. **Adaptive Tone Protocol (Crucial for optimal outcome):** * **If Delay is $\leq$ 7 days:** Employ a [Brand Tone] and notably casual, relationship-focused tone. * **If Delay is $>$ 14 days:** Adopt a professional, firm tone, explicitly referencing the agreed "standard terms of engagement" for prompt resolution. **Communication Context:** This correspondence represents the [Chaser Stage | radio:First Reminder,Second Reminder,Final Notice] issued to the client. **Primary Objective:** Achieve immediate full payment remittance while proactively preserving and strengthening the professional relationship.
How to use this prompt:
- Copy the template above
- Customize the variables in brackets [like this] with your business details
- Paste into ChatGPT, Claude, or your preferred AI tool
- Get professional results in minutes
Why this works:
This prompt uses proven business frameworks and UK-specific requirements. It's designed to give you professional results that comply with local regulations and industry best practices.